Online Privacy Statement

Effective as of: September 6, 2012

The [American Civil Liberties Union of San Diego & Imperial Counties] and the [American Civil Liberties Union of San Diego & Imperial Counties Foundation] (collectively, “ACLU of San Diego & Imperial Counties”) have a long history of being at the forefront of protecting individual privacy, and we are particularly committed to protecting the personal information that you provide and entrust to us when using the ACLU of San Diego & Imperial Counties’ websites. This online privacy statement (the “Privacy Statement”) describes how we treat all user data collected by the ACLU of San Diego & Imperial Counties during your visit to the ACLU of San Diego & Imperial Counties Site, both technical data that is automatically collected and voluntarily submitted data. [(The ACLU of San Diego & Imperial Counties comprises the [American Civil Liberties Union of San Diego & Imperial Counties and the [American Civil Liberties Union of San Diego & Imperial Counties Foundation]. To learn more about the differences between the two organizations, click this link.]

For purposes of this Privacy Statement, the “ACLU of San Diego & Imperial Counties Site” is the website whose home page is www.aclusandiego.org, and includes all web pages whose domain name contains the following:  www.aclusandiego.org and some pages of secure.aclu.org where a link to this privacy statement exists. [The ACLU of San Diego & Imperial Counties also operates other websites that don’t contain these domain names, such as www.constitutiondayca.org. This Privacy Statement does not apply to those websites (unless those websites specifically link to this Privacy Statement) and the terms of the privacy statements for those other ACLU of San Diego & Imperial Counties websites may differ from the terms of this Privacy Statement.] [Additionally, this is not the privacy statement internet sites (e.g. blogs, forums or social networking sites) where ACLU of San Diego & Imperial Counties has a presence that are on websites other than the ACLU of San Diego & Imperial Counties Site. Further, this is not the privacy statement for the websites of the national operations of the ACLU, the American Civil Liberties Union or the American Civil Liberties Union Foundation (“ACLU National”) or for any ACLU local affiliates other than ACLU of San Diego & Imperial Counties, and you should refer to the privacy statements on those organizations’ websites or contact those organizations to learn the manner in which they treat information you provide to them through their websites’ (or provide to them in any manner other than through the ACLU of San Diego & Imperial Counties Site).

The ACLU of San Diego & Imperial Counties may occasionally update this Statement. We will post any changes on this web page, so be sure to check back periodically. If we do make material changes, we will post a notice on our home page that the Privacy Statement has been modified and provide a link to the revised Privacy Statement. Any information that you submit after a change has been posted will be subject to the new provisions.

User Data We Collect

We collect two types of user data: (1) technical data that is automatically collected from all visitors to the ACLU of San Diego & Imperial Counties Site (“Automatically Collected Data”); and (2) data that you voluntarily submit to us (described below under "Voluntarily Submitted Data").

Automatically Collected Data . We automatically collect and store Internet Protocol (“IP”) addresses and domain names of the originating visitor’s computer on our server and may know some information you have previously provided through cookies. (See the section on “Cookies” below for more information.) We also track the number and frequency of hits per page as well as length of website visit, using IP addresses and/or session cookies. In addition, if you come to the ACLU of San Diego & Imperial Counties Site from a website link, we may also identify the source of that link.

Voluntarily Submitted Data . We may collect and store Voluntarily Submitted Data, including personal data, that you voluntarily provide, such as your name and postal address, phone number, e-mail address, and similar information, and transactional information, such as giving and action-taking history, when you participate in certain activities on the ACLU of San Diego & Imperial Counties Site, including (but not limited to) when you:

  • join or renew your membership to the ACLU of San Diego & Imperial Counties;
  • make an additional contribution to support the ACLU of San Diego & Imperial Counties;
  • sign up for our ACLU of San Diego & Imperial Counties e-mail network;
  • send correspondence , place a call, or inform us about a call to your government representative, or send correspondence to a friend (e.g., when you tell-a-friend or send an e-card) or to other targeted representatives through the ACLU of San Diego & Imperial Counties Site;
  • register for our message board;
  • register online for an event;
  • participate in one of our online petitions or surveys;
  • post a blog comment;
  • submit feedback to the ACLU; or
  • participate in any activity that requires your Voluntarily Submitted Data.

When you send correspondence to a friend, your friend’s email address is only captured by us temporarily in order to complete your send request.

Cookies

We collect some data through the use of cookies. Cookies are alphanumeric identifiers that are transferred to your computer's hard drive and either stored permanently for future access by the transferor ("Long-term Cookies") or temporarily to facilitate the transferor’s website analysis and functionality (“Short-term Cookies”) or that are transferred temporarily to your computer's Random Access Memory ("Session Cookies").

We may transfer a Long-term Cookie only in circumstances in which you are notified prior to the cookie being stored, for example, when you select a "remember" option on the ACLU of San Diego & Imperial Counties Site. If you select one of these options, a Long-term Cookie will be stored on your computer's hard drive solely for the purpose of automatically filling in the information you have asked to be remembered, for example, automatically filling in your password when you log in to the ACLU of San Diego & Imperial Counties Site or your postal address when you write a letter to your representative. These "remember" options are offered only for your convenience and are completely voluntary. If you do not select a "remember" option, we will not transfer a Long-Term Cookie to your computer's hard drive.

We may use Session Cookies whenever you visit the ACLU of San Diego & Imperial Counties Site for our website traffic analytics application and the Site's interactive applications, such as in our online advocacy. Session Cookies last only as long as your session on the ACLU of San Diego & Imperial Counties Site. They expire when the session ends and are not written onto your computer's hard drive. We also use Session Cookies in e-mails containing the HTML-format. If you select "text-only" format preference, emails sent to you will not contain any Session Cookies.

Some of our website analysis and functionality, such as maps and videos, are provided through third-party functionality and require the use of Short-term Cookies. These Short-term Cookies are set to expire within one hour of their being placed on your hard drive.

Some elective, third-party media functionality on the ACLU Site may also use Cookies. Please see the “Third Parties—Third-Party Functionality” section below.

How We Use The Data We Collect

In addition to the uses described above, we use Automatically Collected Data to identify the source outside of the ACLU of San Diego & Imperial Counties Site of user traffic (for example, umich.edu, or aol.com) so that we can evaluate what content is persuading web users to become involved in the ACLU of San Diego & Imperial Counties’ work. We use Automatically Collected Data, including IP addresses and/ or Session or Short-term cookies, that indicates which sections of the ACLU of San Diego & Imperial Counties Site are most visited so that we can perform website traffic analysis, evaluate the popularity of our different web pages and continue to improve the ACLU of San Diego & Imperial Counties Site. In order to learn which ACLU of San Diego & Imperial Counties website content inspired you to undertake action such as supporting our work protecting free speech, voting rights or reproductive freedom, we also use Automatically Collected Data we gather just prior to and in connection with your submission of Voluntarily Submitted Data by joining or contributing to ACLU of San Diego & Imperial Counties or taking action on any ACLU of San Diego & Imperial Counties webpage. Automatically Collected Data also may be associated with the Voluntarily Submitted Data you provide to us except to detect security intrusions or certain unlawful activity.

We use your Voluntarily Submitted Data for various purposes:

  • To fulfill the request for which you specifically provided the data, including sharing the data with its intended recipient (e.g., delivering a petition you sign or a letter you wish to send to the recipient of the petition or letter);
  • To analyze actions taken through our website so that we can learn which civil liberties issues prompt you to become involved in the fight to protect our freedom;
  • To periodically communicate with you concerning ACLU of San Diego & Imperial Counties matters, such as delivering to you information and updates on our activities and action alerts, if you have not opted out of receiving such information and updates;
  • To indicate you as the author of any comment you post, including on any ACLU of San Diego & Imperial Counties Site blog or forum, when you opt to identify yourself as the author or when posting such comment requires such identification, and to display any personally identifying or other information you voluntarily include in such comments;
  • To personalize the content that you see based on the activities that you have selected on the ACLU of San Diego & Imperial Counties Site;
  • To allow you to set and change user preferences;
  • To allow you to renew your membership in the ACLU of San Diego & Imperial Counties;
  • To offer you other ways to support the ACLU of San Diego & Imperial Counties, including solicitations for additional contributions if you have not opted out of receiving such communications;
  • To confirm your contribution to the ACLU of San Diego & Imperial Counties;
  • To confirm your registration to an ACLU of San Diego & Imperial Counties event;
  • To respond to an inquiry or feedback you have made to the ACLU; and
  • To follow up with you with an email specific to an activity you have participated in or intend to participate in.

If your Voluntarily Submitted Data includes a U.S. zip code or state and you are a member, donor or subscriber to ACLU of San Diego & Imperial Counties information, unless you choose otherwise (see Your Ability to Choose below), we may also share your Voluntarily Submitted Data with ACLU National, which may use that information for any purpose for which we may use that information as described in this Privacy Statement and, if you are a member, donor or subscriber to ACLU of San Diego & Imperial Counties and you list as your address a U.S. address that is within the geographic region of another local ACLU affiliate, we may share your information with that local affiliate which may use that information to:

  • To periodically communicate with you concerning local affiliate matters, such as delivering information and updates on the local affiliate's activities, action alerts concerning local matters and invitations to local events, if you have not opted out of receiving that information;
  • To confirm your registration to an event;
  • To follow up with you with an email specific to an activity you have participated in or intend to participate in; and
  • To offer you other ways to support the ACLU, including solicitations for additional contributions, if you have not opted out of receiving such communications.

[The ACLU of San Diego & Imperial Counties Site is hosted by servers in the United States.] Accordingly, if you are located outside of the United States, the Voluntarily Submitted Data you provide to us will be transferred to the United States. By submitting your Voluntarily Submitted Data, you consent to its transfer and storage in the United States and its use in accordance with the purposes for which it was originally collected (see below regarding third-party sharing of Voluntarily Submitted Data from non-U.S. residents).

If you are a U.S. resident, we may also from time to time combine your Voluntarily Submitted Data with some publicly available data collected from third parties to improve our services to you and for our own internal marketing, communications, and fundraising purposes.

Third Parties

Third Party Sharing

We share your Voluntarily Submitted Data with third-party service providers who fulfill your orders or transactions, contact you on our behalf, or facilitate some other aspect of ACLU of San Diego & Imperial Counties activities, services or products, including those third-party service providers who collect, process, store and transmit information we collect on this website and those third-party service providers we use to assist us in our fundraising and communications efforts. These service providers have access to your Voluntarily Submitted Data solely for the purpose of providing these services to us on our behalf, and they are contractually prohibited from sharing your Voluntarily Submitted Data with third parties other than subcontractors assisting them in their providing these services to us who also are contractually prohibited from sharing our Voluntarily Submitted Data with any other third parties. Please note that we do not share data from non-U.S. residents with any other third parties (except where required by law, see below), even if a non-U.S. resident has subsequently authorized such use, for example, by checking an opt-in request.

We may also share the Voluntarily Submitted Data of members and donors who are U.S. residents with other non-profit organizations and publications (“Sharing Organizations”), but never to any partisan political groups or to groups whose programs are incompatible with ACLU of San Diego & Imperial Counties policies. We never give your Voluntarily Submitted Data directly to the Sharing Organizations; instead we send the list to a third-party service provider that prepares the mailing for the Sharing Organization (and that is contractually bound to use your Voluntarily Submitted Data only for this purpose and not to share it with any third parties other than subcontractors assisting them in their providing these services to us who also are contractually prohibited from sharing our Voluntarily Submitted Data with any other third parties). The Sharing Organizations never see our list and never know what names and related contact information are on it other than the names and contact information of those individuals who respond to the Sharing Organizations’ mailing. Exchanging lists can enable the ACLU of San Diego & Imperial Counties to expand our membership base. However, you can choose to opt out of having your data shared. To learn more, read the section on “Your Ability to Choose” below.

Finally, we may disclose and use Voluntarily Submitted Data regardless of where you reside in special circumstances when it is necessary to enforce our User Agreement or this Privacy Statement, or when we, under what we hope to be extraordinary and infrequent circumstances, in good faith, truly believe that the law requires us to disclose your Voluntarily Submitted Data to third parties.

Except as described in this Privacy Statement, we will not share your Voluntarily Submitted Data with any third party unless we first notify you and offer you an appropriate choice to consent to such further use, for example, through an opt-out or opt-in request.

Third-Party Functionality

As discussed in the preceding section, to support certain functions carried out on the ACLU of San Diego & Imperial Counties Site, the ACLU of San Diego & Imperial Counties uses third-party service providers. In limited instances with respect to specific optional functions on the ACLU of San Diego & Imperial Counties Site, those third parties may have data collection, use or security procedures that differ from the practices outlined in this Privacy Statement and that may impact users of those optional functions. For example, a third-party service provider may support a specific web tool on the ACLU of San Diego & Imperial Counties Site, such as a web game that appears within the ACLU of San Diego & Imperial Counties Site, even though that tool is actually on the website of the third-party service provider. Any time a third-party service provider’s data collection, use or security practices differs from the data collection/use practices described in this Statement in a manner that would impact users of the ACLU of San Diego & Imperial Counties Site, we will either describe on the page of the ACLU of San Diego & Imperial Counties Site where such optional functions appear the specific data collection, use or security practices of such third-party service provider that would apply if you elect to use that optional function or we will provide a link to that third-party service provider’s privacy policy.

Coalitions

In furtherance of its mission, the ACLU of San Diego & Imperial Counties forms, works with and joins Coalitions of organizations and individuals collectively working on issues related to the ACLU of San Diego & Imperial Counties’ mission of defending and preserving individual rights guaranteed by the constitutions and laws of this country (“Coalitions”). The ACLU of San Diego & Imperial Counties does not share Voluntarily Submitted Data you submit to the ACLU of San Diego & Imperial Counties Site with those Coalitions unless you have opted in to doing so, including by submitting Voluntarily Submitted Data to the Coalition through the ACLU of San Diego & Imperial Counties Site or by taking an action on the ACLU of San Diego & Imperial Counties Site that is specifically designated as an action of the Coalition (unless it states on the website page where you take such action that Voluntarily Submitted Data will not be shared with the Coalition). Once you have opted in to doing so (or have voluntarily submitted information to a Coalition in any manner other than through the ACLU of San Diego & Imperial Counties Site), that information is information you are submitting to the Coalition itself. Unless specifically stated otherwise on the ACLU of San Diego & Imperial Counties Site with respect to a Coalition action or a collection mechanism for a Coalition, this Privacy Statement does not address the treatment of personal information, including Voluntarily Submitted Data, that is submitted to a Coalition. Please contact the Coalition or review the privacy statement on the Coalition’s website, if it has one, to learn about the treatment of the information you provide to a Coalition.

Your Ability to Choose

When you provide us with your Voluntarily Submitted Data on the ACLU of San Diego & Imperial Counties Site, you can let us know that you do not wish to receive our email communications by un-checking or not checking the subscription request box on the form you are completing, by un-checking or not checking the subscription request box on our User Preference Page, by unsubscribing from further email communications of a specific type following receipt of an email of that type, or by contacting us via postal mail sent to P.O. Box 87131, San Diego, CA 92138.

You can opt out of having your Voluntarily Submitted Data shared with Sharing Organizations on the online form you are filling out or thereafter by emailing us at info@aclusandiego.org or by contacting us via postal mail sent to P.O. Box 87131, San Diego, CA 92138.

Again, please remember that if you are a non-U.S. resident, we will not use your Voluntarily Submitted Data for any purpose other than the one for which it was originally collected regardless of whether you check or un-check a box.

Children

We do not knowingly collect information from children under the age of 13.

Security

The Voluntarily Submitted Data we collect about you is stored on a secure, password protected server and only authorized personnel have access to your information. We use industry-standard encryption technologies with respect to the receipt and transfer of Voluntarily Submitted Data you submit to us on the ACLU of San Diego & Imperial Counties Site and only authorized personnel have access to your information. Because standard email is unencrypted, encryption is not used in any email functionality, including Email a Friend, contacting legislators via email or other advocacy communications. Nevertheless, despite our best efforts, no transmission over the Internet and no data storage method can be guaranteed to be 100% secure.

Updating Your Data

To update your Voluntarily Submitted Data or to make corrections, you can do so by using our User Preference Page, or by sending us the update via postal mail sent to P.O. Box 87131, San Diego, CA 92138.

Comments and Questions

If you have any questions, comments or concerns about this Privacy Statement or our data collection practices or to request that we delete your Voluntarily Submitted Data, you can email us at info@aclusandiego.org, or send us your questions or comments via postal mail sent to P.O. Box 87131, San Diego, CA 92138.