Job Announcement: Bilingual Legal Assistant

Job Announcement
ACLU Foundation of San Diego & Imperial Counties
Bilingual Legal Assistant

The ACLU Foundation of San Diego & Imperial Counties (ACLUF-SDIC) is seeking a full-time bilingual (Spanish) Legal Assistant to join the legal department. The position reports to the Legal Program Manager.

The ACLUF-SDIC is a not-for-profit 501(c)3 civil liberties and civil rights organization working to advance equality, freedom, and justice. ACLUF-SDIC affiliate covers the length of California’s border with Mexico. It has 38 staff members, 23 board members, and an annual budget of $4.8 million. The ACLUF-SDIC is also part of the ACLU Foundations of California, a collaborative of the three ACLU affiliates in California. The ACLU’s California offices are located in San Diego, El Centro, Los Angeles, Orange County, the Inland Empire, Fresno, San Francisco, and Sacramento. Together, the three affiliates have more than 300,000 members and 200 staff people in California. In addition, we work collaboratively with our sister affiliates along the U.S.-Mexico border. In addition to our sister organizations, the ACLU values partnerships and collaboration with community organizations and groups across the state and along the border.

The ACLUF-SDIC utilizes an integrated approach to our work and has a proven track record of success combining litigation, policy advocacy, legislation, research and analysis, public education, strategic communications, and community organizing to achieve meaningful social change. Our work is accomplished in conjunction with our 501(c)4 organization, the American Civil Liberties Union of San Diego & Imperial Counties. Both organizations have the same overall mission. Two separate corporate entities allow us to conduct a broad range of work to protect civil liberties.

Administrative Responsibilities

  • Provide administrative support to the legal department under the Legal Program Manager
  • Prepare expense reimbursements, check and credit card requests
  • Make travel arrangements for attorneys and clients
  • Draft correspondence, format and mail letters and faxes
  • Organizing, filing, scanning/copying materials
  • Logistical support for meetings in/out of the office
  • Translations as necessary

Legal Support Responsibilities:

  • Initial point of contact for all legal intake including phone calls, letters and responses; enter and track intakes into case management database; run reports
  • Assistance with document preparation for large filings in state and federal court
  • Assistance with the maintenance of legal files, both paper and electronic, including pleadings, discovery, correspondence, etc.
  • Assist with maintaining offsite storage management
  • Communicate with community organizations, groups, and associations, to educate them about ACLU mission, exchange information, and/or refer clients or issues for legal program.
  • Coordinate Imperial Legal Orientation Project trips to the Imperial Regional Detention Center once a month and work with volunteers to complete follow-up assignments
  • Performs other assignments and duties as assigned by the Legal Program Manager and Legal Director; duties may require work some evenings and weekends and to travel around San Diego and Imperial counties.

Qualifications:

  • A strong commitment to civil liberties and civil rights principles and the work of the ACLU;
  • B.A. degree and prior legal assistant experience highly desired.
  • Strong computer skills in Windows 10 environment, Outlook, Word, Excel, Adobe Acrobat software. Familiarity with TimeMatters and WestlawNext a PLUS.
  • Ability to work independently and as part of a team, meet deadlines, take initiative, maintain confidentiality and possess strong organizational skills
  • Strong attention to detail and ability to juggle multiple priorities effectively;
  • Must have an excellent phone manner and strong interpersonal skills, especially the ability to communicate effectively with a diverse group of people.
  • Fluency in Spanish required.

Reporting & Supervision:
The Legal Assistant will report to the Legal Program Manager.

Compensation:
Competitive compensation commensurate with experience. Excellent benefits.

Application Procedure:
Applicants should submit a resume and a cover letter describing, in particular, the applicant’s interest in working for the ACLU and his or her qualifications for the position described above, and a minimum of three references. Please put “Bilingual Legal Assistant – your name” in the subject line of your email. If possible, please include the cover letter and resume together in one PDF file.

Electronic applications are preferred. Please email to [email protected]. However, hard-copy applications can be mailed to:

ACLU of San Diego & Imperial Counties ATTN: Deputy Director
PO Box 87131
San Diego, CA 92138-7131

The ACLU is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, veterans, and people with arrest records and/or convictions.